Privacy Policy

Last Updated: October 25, 2025

1. Introduction

Readcapture (“we,” “us,” or “our”) operates the website https://readcapture.com, a web-based application that helps users organize and manage their Kindle highlights. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our Service.

We are committed to protecting your privacy and ensuring transparency about how we handle your data. This Privacy Policy should be read together with our Terms of Service.

2. Information We Collect

2.1 Account Information

When you register for an account, we collect:

• Email address
• Password (encrypted)
• Account preferences and settings

2.2 Content Data

To provide our Service, we collect and store:

• Your Kindle highlights and notes
• Book titles, authors, and metadata associated with your highlights
• Tags, categories, and organizational data you create
• Any custom notes or annotations you add

2.3 Usage Information

We automatically collect:

• Log data (IP address, browser type, device information)
• Pages visited and features used
• Time and date of access

2.4 Payment Information

For paid subscriptions:

• Payment information is processed by our payment provider, Paddle
• We do not store your full credit card details
• We receive transaction confirmations and subscription status from Paddle

2.5 Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Keep you logged in
• Remember your preferences
• Analyze how you use the Service
• Improve our Service

You can control cookies through your browser settings.

3. How We Use Your Information

We use your information to:

• Provide the Service: Store and display your highlights, enable search and organization features
• Maintain your account: Authenticate you, manage your subscription, and provide support
• Improve the Service: Analyze usage patterns, fix bugs, and develop new features
• Communicate with you: Send service updates, respond to inquiries, and provide customer support
• Process payments: Handle billing and subscription management through Paddle
• Comply with legal obligations: Meet regulatory requirements and respond to legal requests

4. Legal Basis for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we process your personal data based on:

• Contract performance: Processing necessary to provide the Service you’ve signed up for
• Legitimate interests: Improving our Service, preventing fraud, and ensuring security
• Consent: Where you’ve given explicit consent (e.g., marketing communications)
• Legal obligations: Complying with applicable laws and regulations

5. Data Sharing and Third Parties

We do not sell your personal information. We share data only in the following circumstances:

5.1 Service Providers

• Paddle: Payment processing and subscription management
• Hosting providers: Secure data storage and application hosting
• Analytics services: Understanding usage patterns (anonymized where possible)

All service providers are bound by data protection agreements.

5.2 Legal Requirements

We may disclose your information if required by law, court order, or government request, or to protect our rights and safety.

5.3 Business Transfers

If we undergo a merger, acquisition, or sale of assets, your information may be transferred to the new entity.

6. Data Storage and Security

6.1 Data Location

Your data is stored on secure servers. While we use service providers that may have servers in various locations, we ensure they comply with GDPR requirements for data protection.

6.2 Security Measures

We implement industry-standard security measures including:

• Encryption of data in transit (SSL/TLS)
• Encryption of sensitive data at rest
• Regular security audits and updates
• Access controls and authentication
• Regular backups

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your information for as long as:

• Your account is active
• Needed to provide you with the Service
• Required by law or legitimate business purposes

When you delete your account, we will delete your personal data within 30 days, except where we must retain it for legal or compliance reasons.

8. Your Rights Under GDPR

As a user in the European Union, you have the following rights:

8.1 Right to Access

You can request a copy of the personal data we hold about you.

8.2 Right to Rectification

You can correct inaccurate or incomplete personal data.

8.3 Right to Erasure

You can request deletion of your personal data (subject to legal retention requirements).

8.4 Right to Restrict Processing

You can request that we limit how we use your data.

8.5 Right to Data Portability

You can request your data in a structured, machine-readable format.

8.6 Right to Object

You can object to processing based on legitimate interests or for direct marketing.

8.7 Right to Withdraw Consent

Where processing is based on consent, you can withdraw it at any time.

To exercise these rights, contact us at support@readcapture.com. We will respond within 30 days.

9. International Data Transfers

If we transfer your data outside the European Economic Area (EEA), we ensure adequate protection through:

• Standard Contractual Clauses approved by the European Commission
• Ensuring recipients are in countries with adequate data protection laws
• Other legally approved transfer mechanisms

10. Children’s Privacy

Our Service is not intended for users under 16 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will delete it promptly.

11. Your Choices

You can:

• Access and update your account information through your account settings
• Export your data using our export features
• Delete your account at any time
• Disable cookies through your browser settings (may affect functionality)

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

• Posting the updated policy on our website with a new “Last Updated” date
• Sending you an email notification
• Displaying a notice in the Service

Your continued use of the Service after changes take effect constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, contact us:

Email: support@readcapture.com